Registrar's Office

Registrar's Office - Citizen's Charter 

Citizen’s Charter

Vision:
A dynamic hub of socio- technological program offerings for the formation of competitive human resource by 2010 for Bohol and the world.

Mission:
To provide the clienteles socio- technological expertise through innovative education.

REGISTRAR’S OFFICE

Name of Service:

  1. Enrolment

 

Schedule of availability of service:
Enrolment Period / 8:00 a.m. to 5:00 p.m (No Noon Break)

Who may avail of the service:
All freshmen, Transferees, Old/ Returning Students

What are the requirements:
A. For First Year College Students:

  1. Form 138 - A
  2. Certificate of Good Moral Character
  3. Photo Copy of Birth Certificate
  4. 2 copies 2” x 2” I.D. colored picture
  5. 1 Copy 1”x 1” I.D. colored picture
  6. Medical Certificate
  7. Chest X- Ray result (if necessary)
  8. Stool Exam Result (for Food Tech. / HM students only)
  9. CBC Result (Optional)
  10. ISHIHARA| Test Result (if necessary)
  11. Audiometric Test Result (if necessary)
  12. HEP B Test Result (if necessary)

B. For Transferees:

    1. Certificate of transfer credentials
    2. transcript of Records (informative copy)
    3. Item Nos. 2- 12 of A

C. For Old/ Returning Students

  1. Accomplished student’s clearance
  2. Rating Slip

HOW TO AVAIL OF THE SERVICE:

Step

Applicant /Client

Service Provider

Duration of Activity (under normal circmstances)

Person in charge

Fees

Form

Submit evaluation form issued by the Student’s Affairs Office (SAO)

Receive evaluation form and issue registration form

5 min.

Registrar’s Staff

 

RO Form 1

Fill up registration form

 

 

 

 

RO Form 1

Go through the enrolment process

 

 

 

 

 

 

a. Go to the EDP

Entry student’s data to permanent record

 

EDP In- Charge

 

 

 

b. Proceed to the school clinic

Conduct Physical Examination and collect PTGEA and Medicare Fee (CVSCAFT only)

 

Medical Officer III and Public Health Nurse I

 

 

 

c. Proceed to the Guidance Office

Give copies of student’s inventory Form and Student’s with Special Needs Form and let student fill up the form

20- 30 min.

Guidance Counsellor

 

Student’s inventory Form

 

d. Proceed to the Dean’s office

Dean assessed, approved and signed the enrolment form.

 

Dept. Dean

 

 

4.

Submit accomplished form

Evaluate/ Validate accomplished form

5 min.

Registrar’s Staff

 

RO Form 1

 

 

Issue students  copy of the enrolment form

2 min.

Registrar’s Staff

 

RO Form 1

 

 

Assess the number of pages to be paid to the cashier

1 min.

Registrar’s Staff

 

 

End of Transaction

 

Name of Service:

  1. PROCESSING OF TOR/ DIPLOMA. CERTIFICATIONS/ FORM 137- A

 

Schedule of availability of service:
Monday to Friday/ 8:00 a.m to 5:00 pm (No Noon Break)

Who may avail of the service:
All students/ graduates of BISU

What are the requirements:
Student’s clearance
Documentary stamp (1 stamp per document)

HOW TO AVAIL OF THE SERVICE:

Step

Applicant /Client

Service Provider

Duration of Activity (under normal circmstances)

Person in charge

Fees

Form

Get priority number

Give priority number

1 min.

Registrar’s Staff

 

 

Submit the priority number and get the request form

Issue request form

1 min.

Registrar’s Staff

 

RO Form 1

Fill up request form and submit together with student’s clearance

Receive accomplished together with the student’s clearance

1 min.

Registrar’s Staff

 

RO Form 13 and R.O. Form 7

4 (A)

For Regular Programs, the counter clerk will turn over the request form to the retriever for retrieval of records.

 

 

 

Retrieve the records

 

 

 

10- 45 mins.

 

 

 

Registrar’s Staff

 

 

4 (B)

For Special Programs, the counter clerk give the accomplished form to the in charge to get the permanent record form the Department/ College Dean then proceed to 6, 7 & 8.

5.

 

Assess the number of pages to be paid to the cashier

1 min.

Registrar’s Staff

 

 

6.

Pay the corresponding fees to the cashier

 

 

Cashier

Payment varies and in accordance with BOT Approved Resolution No. 14, series 2007

TOR for Official Use: P55/ page

TOR for Evaluation Purposes: P30/ page

Certification: P35

Diploma : P165

 

7.

Submit O.R.

Issue claim slip of requested record/s

2 min.

Registrar’s Staff

 

 

8.

Present the claim slip on the scheduled date

Release the requested documents

10 min.

Registrar’s Staff

 

RO Form 1

End of Transaction

NOTATIONS:
1. For Special Programs, counting of 4- 5 working days shall commence after complying step 4 (B).